RYAN NOLANCSR 14614 · Certified Shorthand Reporter
For court reporters

Your job is hard enough.

ReporterLedger is a free Windows app that keeps the business side of court reporting in one calm place: your jobs, transcript due dates, invoices, payments, mileage and taxes. Made by Ryan Nolan, CSR 14614, a working court reporter.

DeposDeadlinesInvoicesPaymentsTaxes
Download for Windows Watch the 1-minute video

Free · Windows 10 and 11 · about 110 MB · Version 0.8.14

What it does

Less office work between depos.

Everything a freelance reporter keeps track of, in one place, with the math done for you.

Booking emails

Paste the email. The job fills in.

Copy the booking email from your agency and paste it in. ReporterLedger picks out the details and fills in the job for you.

  • Case, witness, date, time and location
  • Agency and job number
  • Transcript due date set to your usual turnaround
A pasted booking email with 10 job details filled in automatically
Your calendar

See what’s coming, and what’s due.

Upcoming jobs and transcript due dates on one calendar. Click a day to see everything on it.

  • Blue dots for jobs, red for transcripts due
  • “Due in 7 days”, or a gentle nudge when it’s late
  • Mark a job taken, or canceled, in one click
A calendar day opened as a card showing an upcoming job and a transcript due
Rates and invoices

Your rates, remembered. The invoice, ready.

Set your rates once, per agency if you like. Charges are worked out for every job, and a clean PDF invoice is one click away.

  • Appearance, pages, copies, rush, cancellations and bonuses
  • Hours entered the way you think: 3.40 is 3 hours 40 minutes
  • Fills in agencies’ own invoice and job sheet PDFs
A finished invoice with appearance and transcript charges
My Money

Every payment, split for you.

Mark a payment received and it’s divided the way you choose: what to set aside for taxes, what to save, and what’s yours to spend.

  • Your own percentages
  • A monthly goal from a daily take-home or a yearly number
  • See what’s still waiting to be paid
An income goal and a payment split into taxes, investing and pay myself
Tax time

Already added up.

A Profit & Loss statement for your tax preparer, with income by agency, business mileage at the IRS rate and your expenses.

  • Mileage looked up for in-person jobs
  • Trips and expenses with receipts
  • Yearly stats: pages, hours, average job, days to get paid
A Profit and Loss statement with income, expenses and net profit
Scopists & proofersTrack what you pay them, for your records and your 1099s.
Search everythingAny name, case number, witness or date, across every job.
A guided startA short setup and a walk-through of every screen.
Your data

It all stays on your computer.

ReporterLedger isn’t a website you log in to. It’s an app on your own computer, and your ledger lives there.

No account, no sign-upInstall it and start. There’s nothing to create and no password to remember.
Not in the cloudYour jobs, clients and payments are saved in a file on your computer, not on anyone’s server.
Backups where you chooseBack up to a folder you pick (a USB drive, or a cloud folder you already use), and the app checks every backup.
Your tax ID, locked upIf you save an EIN or SSN for agency forms, Windows encrypts it, and it’s kept out of your backups.

The one thing that goes online: when you ask it to look up mileage for an in-person job, it sends just your office address and the job address to OpenStreetMap to measure the drive.

Getting started

Up and running in ten minutes.

  1. DownloadClick Download for Windows and open the file when it finishes.
  2. InstallIt installs by itself in a few seconds and opens. No settings to choose.
  3. Set upA short guide asks for your name, your rates (start from sample rates if you like) and your agencies.
If Windows shows “Windows protected your PC”: that’s normal for a new app from a small maker. Click More info, then Run anyway.
Updating later: download the new version and run it the same way. Your jobs and settings are kept.
Questions

Good to know.

Is it really free?

Yes. ReporterLedger is free to download and use.

Does it work on a Mac?

Not yet. It’s for Windows 10 and 11 for now.

Do I need internet?

No. It works offline. The internet is only used if you ask it to look up mileage for a job.

Can I use my own rates?

Yes. You can start from sample California rates and change them, or type in all your own. You can also set different rates for each agency, and every job keeps the rates it was saved with.

What if I get a new computer?

Make a backup, install ReporterLedger on the new computer, and restore the backup. Everything comes with you.

Is this tax or legal advice?

No. ReporterLedger keeps your numbers organized and adds them up; it isn’t tax, legal or financial advice. Check with your tax preparer. The app is provided as-is.

A little less to stress about.

Made by a court reporter, for court reporters.

Download ReporterLedger